| Submitting A Grant Grants often require a large amount of time and effort in their preparation and implementation. Grants are intended to create new information about what works and even what does not work and to inform groups that make policy decisions, such as the district, the Minnesota Department of Education, funders, the legislature, and the federal government.
Grants often require extra commitments, such as stringent additional data collection and reporting requirements, in-kind monetary or resource contributions, and coordination and planning time. Grants are meant to supplement your existing plans, never to supplant existing operating costs.
Before you begin searching for or writing the grant, make sure that you review the following checklist to make sure you have the time to complete and submit proposal.
You will be responsible for the following steps:
- Getting approval from your principal, program manager, and/or supervisor.
- Writing the grant. This includes completing forms, writing cover letters, and completing budgets.
- Having
your supervisor and at least one other person review and proof your
proposal for content, clarity, spelling and grammar.
- Ensuring
that Evaluation requirements are met. (Many grants include an
evaluation component. If so, you will need to consult an evaluator
during the grant-writing phase and set aside between 5 and 10% of your
grant funds for an evaluation.)
- Getting authorized signatures.
All grants submitted by Saint Paul Public Schools require the
superintendent's signature, regardless of what the funder's guidelines
may indicate.
- Submitting your grant. Once you have received
all the signatures, work with the Office of Innovation and Development
to submit your grant.
- Writing a Board Agenda Item. All grants
are presented in the Board book each month for approval by the Board of
Education. You should now work with OID to prepare a Board Agenda Item.
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